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OctalHQ
Not sure what you need yet?Scope your system

Behind every good business is a lot of chaos. We fix that part.

We're OctalHQ. We help businesses that run on scattered apps, spreadsheets and a few people's memory bring their data, processes and technology into order.

Scope your system
How it runs now
ONE SYSTEM · TODAY
Waiting in a spreadsheet
Waiting on a sticky note
Waiting in the team chat
Waiting in an email thread
Waiting on a scrap of paper
Tap a scrap to file it.
Jobs March.xlsx
CLIENTQTYDUENguyen8#REF!Patel615/3
Call Dave re Thursday, still not booked in
Team chat · 47 unreadDid anyone order the gas for Saturday?
Inbox3rd reminderRE: RE: Invoice 2041. Has this been paid?
Walsh: 12 units Fri? Check the other sheet

Sound familiar?

Nobody planned it this way. It just grew.

Twelve sheets. One person knows which is current.

Bookings.xlsxBookings copy.xlsxJobs · SmartsheetWalsh12Patel612 or 14?Which one is current?ONE SYSTEMOne source of truthA view for every roleAutomated updatesEvery change keptNOWYOUR OWN SYSTEM
Costing you
Hours spent reconciling, and formulas nobody else dares touch.
Your own system
One source of truth, and a live view for every role.
40+staff hours saved every weekPerforming arts case study →

What your own system can do

Software that fits the business, not the other way round.

1 of 6Customers book themselvesStraight into real availability. Nobody types it in.Seen at a clinic →2 of 6Every order lands the sameWeb, phone and trade arrive in one shape.Seen in retail & hire →3 of 6Rules that run themselvesApprovals and limits enforced, not remembered.Seen in hospitality →4 of 6Every site in one viewMore locations, without more admin.Seen in performing arts →5 of 6AI where it earns its placeRoutine calls cleared; the rest reach a person.How we decide →6 of 6Your data, alwaysEvery record is yours from day one, and leaves with you.Security, data & exit →
01 / 06

Is it worth it?

Rent it forever, or build it once.

Today5 yearsRENTEDBUILT FOR YOUBUILDING PULLS AHEAD
Illustrative shape, not a quote

Step 1 of 6 · Today

Day one, renting looks cheaper. On day one, it usually is.

What it returned for them

10×fewer ordering and reconciliation errorsHospitality40+staff hours saved every weekPerforming arts20+orders a day in clear viewRetail & hire8+hours a week saved on commsConstruction

How it works

Start small. Every step priced in the open.

The full picture
  1. 01 · Start hereThe diagnosisWe map how you actually run and find what’s worth fixing. Yours to keep, even if you stop there.Fixed fee
  2. 02 · ThenThe buildYour system, quoted up front off what we found.Fixed quote
  3. 03 · And afterLooking after itTuning, improvements and support as you grow.Monthly, never per user

Every build is a fixed quote. No hourly billing, no scope surprises.

Start with the diagnosis →

One question to start

Let's find out what's actually slowing down your .

That’s the first thing we ask. Tap the word and answer it in your own terms.

Scope your systemRather talk first?